The Short Version
Saturday February 2nd, 2013
7:30 Am – 4:00pm
Overnight optional until 10am Sunday
Location 62 old brodhead rd. Grahamville, NY.
Cost Fee – To Council
Boy Scouts $9.00
Boy Scout (walk-in) $12.50
Adults who volunteer 4 hours FREE
Adults who do not volunteer $8.00
Adults who do not volunteer (walk-in) $11.50
The Long Version
DRD 2013 Klondike Derby Down on the Farm
Leaders Guide
Overview
Date: Saturday February 2, 2013
Time: 7:30 am – 4:00 pm
Overnight optional: 5:00 pm Saturday- 10:00
am Sunday
Location: Thunder View Farms
62 Old Brodhead Rd
Grahamsville, NY
Day of Event Phone 845-985-2189
Additional Information: David Gonska
Phone: 845-858-1055 Home
Unit Commissioner
This is a “snow or shine” event with no backup date. In the event of
inclement weather, troops should use their best discretion in
determining if roads are safe to travel. No refunds will be given in the
event of unsafe conditions.
Summary
Farming has been an integral part of our country since it’s beginning. Farmers in
the past have and to use their “common sense” and best judgment to get out of
situations that city people couldn’t even fathom. As farming became more
mechanized and more productive, the farms became larger. These days there are
HUGE commercial farms in the central and western US, while the northeast still
relies of smaller family farms. Many of these smaller farms have been squeezed out
as the costs of farming have sky rocketed and the income has not kept up. Hope you
have fun “Down on the Farm” learning a bit about the industry that helped to form
our country.
At each station the Scouts will tackle exercises in problem solving as well as contests
of Scout skills. We hope that the Scouts will be motivated to use their heads, put
their Scouting skills to work, demonstrate teamwork and spirit and to ultimately
have fun in the outdoors on a winter day. Stations:
There will be 9 stations around a pre-determined course that each team (Patrol) will
follow. Teams will start with a Sled check-in that will be judged and then pick a
coordinate out of a hat to determine which station is your beginning station. This
will be your Orienteering skill and will be judged. This year we will strive to have
only two teams at a Station at once so that there will be no back ups. This will
necessitate a staggered start for some. Listed below is a brief description of the
stations along the route. Any equipment needed by the team should be on their
sled. Any additional equipment needed will be at the station for the team to use.
If a team comes without the needed supplies they will be provided the supplies at a
cost of one token so that they can participate in all the stations. The supplies will be
loaned out and must be returned after being used so other teams can use that
equipment if needed.
Sled Inspection- will take place directly after check-in and before the Derby starts.
Any missing items will be noted so that the team knows what they are missing and
what they will have to borrow at each station. Sleds will be judged on design and
aesthetics so the proper tokens will be given out.
Orienteering- On a first come first served basis- teams will draw out of a hat the
coordinates for their first Station. At the start of the Derby the teams will be judged
on if they arrive at the correct station or not. The teams will receive the map for the
rest of the course at their first station. They will receive tokens based on their
orienteering skills.
Station 1 That’s no Bull! First Aid (Blind Folded Stretcher Course)
Blindfolded Scouts carry a Scout on a stretcher through a course. The
“injured” Scout on the stretcher yells out instructions to the others.
This is a timed event. Also each team will be required to do 1st Aid
Skills on a mock injury.
Station 2 Barn Raising! Teams will build a shelter using the equipment on their
Sleds and any other equipment provided. The whole team must be
able to fit in the shelter.
Station 3 Tree Identification! Teams will be shown 5 different trees that are
marked. They will have to identify the species of tree.
Station 4 Campsite on the Prairie! Teams will build a fire and sustain it long
enough to boil water for a predetermined amount of time. No wood
should be thicker than your thumb or longer than 13”
Station 5 Hunting Down Dinner! Team will choose a predetermined number of
Scouts to shoot “dinner” with an air rifle. The scorers at that station will determine points. * Note- even though only a few Scouts scores
will be used for their Team score- ALL boys will be able to shoot.
There will be a minimum of 6 shooters per team- the judges will pick
who shoots twice if the team has less than 6 Scouts.
Station 6 Build a Bridge! Each team will have to move both their team and their
sled across a bridge that they make using their skills, items on their
sled and any extra items that will be provided.
Station 7 Up and Over! The team will have to maneuver themselves and their
sled up and over an obstacle.
Station 8 Navigate Through the Field! All team members right feet are tied to a
long 2X4 and all the left feet tied to another. Team is timed as they
maneuver through a course.
Station 9 Bessie’s in the Lake!! (Ice Rescue) Each team throws a rope to a
“victim” who has fallen through the ice and has to retrieve it. The
team may be asked to demonstrate other forms of ice rescue as well.
Teams may “buy” items that they do not have from the judges at the individual
stations. The cost will be one “token” per item needed.
Complete details of each station will not be given so that each team has to figure
things out at that station. If after a reasonable amount of time, the team cannot
complete the task, they may ask for help, but that comes with a cost of a “token”.
Each station will have a time limit that the teams may not exceed to keep the day
moving along.
DEC regulations have put limitations in place on transporting firewood due to
invasive insects. Refer to NYDEC for more details. Additionally, wood will be
available on site so no wood should need to be brought except for the fire-building
wood at Station 4.
There will be no running water available (potable or not). You will need to supply
enough for your overnight. There will be no flush toilets or showers available- only
port-a-potties.
Sled Design
Sled designs are attached to the end of this document. As a general rule, sleds
should be light and authentic. Sleds will have runners or skies on the bottom to
glide over the snow. In the event that there is no snow, be advised that it will be harder to pull the sled. Wheels on the bottom of the sleds are not allowed at all for
reasons of competition fairness.
Sled Equipment List
Pack the following items on your sled:
Patrol Flag
Patrol Roster
Watch
Pocketknife
Trash bag- carry in carry out
Water- 5 gallons (2 of which are new and sealed and collected at the sled
Check-in
Compass
Ropes (2 lengths 4’x. 25” with shipped ends)
Tarp (roughly 10’x10’)
Fire starting supplies (wood no thicker than your thumb or longer than 13”)
Flint & Steel
Matches
Non-commercial fire starting aids (i.e. charred denim, dryer lint etc.)
2 poles 6’ long x 1 ½” diameter
Heavy-duty blanket
First id kit
Pre-made lunch that only needs to be heated up and served
Stove and stove fuel for lunch
Cooking gear and food for each Scout
Mess kits (especially mugs as disposable cups will be limited)
Scout handbook, pad, and pencil
One can hot chocolate mix that will be collected at the sled check in
Two cans of non-cream based soup that will be collected at the check-in area
Be Prepared
Hot chocolate and warming stations will be available at certain locations, but this is
an outdoor event. It will be cold!
In an attempt to be as environmentally friendly as possible- all must bring their own
reusable hot cups for not chocolate. Limited cups will be available on site.
For the most brave- all are welcome to camp for the night on the farm. Plan
accordingly!!!Lunch (11:30 am)
All teams and sleds will stay at their current station and prepare lunch there. Each
team will prepare lunches. Teams are encouraged to pre-cook food such that
preparation during the Klondike is to simply apply heat. You may use the campfires
at each Station to heat your lunch. Please bring and use camp stoves as well.
Remember – carry in – carry out and “Leave No Trace” policies are in effect.
Lunch is a judged event- Presentation is everything.
Should be a hot meal
Sanitary practices should always be followed
Teams can pre-cook meals prior to the Klondike
One judged serving must be presented to the judges prior to the set time
Leave No Trace policy will (as always) be in effect.
Scouts will resume from where they left off prior to lunch and continue the
scheduled events.
Events will conclude at 4:00 pm
Report to the Farm Headquarters at 4:00 pm
A Team leader from each sled must checkout with his patrol prior to the end of the
set checkout time (exact time TBA). If the team fails to checkout prior to the set
time the sled may be subject to a penalty or disqualified.
This is a necessary milestone in the day as it ensures the safe return of each patrol
to the headquarters as well as provides staff with enough time to tabulate scores.
Each team will be collecting “tokens” as they compete at the individual stations.
They will also be keeping a “score” sheet to be filled out by the judges at each
Station. In the end it is the Judges scores that will be used to determine the winners
not the Team sheets or the counted tokens.
There will be extra credit questions that may be answered for extra tokens. These
sheets will be turned in to the Headquarters when the team checks out. This is not a
required event- just one for fun and extra points.
Closing Ceremony (4:30)
Prize ribbons will be awardedOvernight
Troops are welcome to spend the night with Troop 97 at Thunder View Farms. No
additional cost. No food provided. Please let our staff know you’ll be staying
overnight during registration. Camping space may be limited and will be honored
on a first reserved, first served basis. Please take advantage of the online
registration form in order to guarantee your Troop has a place to sleep.
Troops spending the night are asked to bring a food offering for an evening cracker
barrel to be shared with all. Cookies, cheeses, crackers, fruit and other light and
easy foods are generally accepted. These will be collected at check in as well.
Schedule
Check-In (7:30- 8:30 am)
The Patrol Leader and Scoutmaster should report to the check-in area with a patrol
roster, Patrol name, and adult volunteer names. Troop Leaders should be able to
produce medical forms for all Scouts attending. It is the Scoutmaster’s
responsibility to ensure Scout medical forms are accurate and current. Troops will
be asked if they’re staying overnight. Patrol Leaders will receive a schedule, any
further instructions that are needed, and they will pick out of a hat the coordinates
for their first station. They will receive a map of the course at that first station.
Scoutmasters will receive participatory patches and ribbons.
Scout units that are spending the night are encouraged to arrive early to register
and then to setup their site for overnight. It is likely that there will belittle time
after the closing ceremony before dusk. Sites will e available on a first registered
(via online registration) first served basis.
If the Troop is staying overnight the Scout leaders are responsible for their Scouts
and making sure they are equipped to handle the cold over night conditions.
Opening Ceremony (8:45 am)
The opening ceremony will be held on the parade field. Scouts will receive any last
minute instructions and announcements.
Stations (9:00 am)
Stations will open shortly after the opening ceremony. Each patrol led will have
“drawn” a starting coordinate at check-in. At the start the teams will find their starting station. Once at their starting station the teams will receive the map of the
course. Sled will rotate to stations on the schedule provided. As each sled arrives at
their first station, please be sure to deliver to that station Judge two gallons of water
in new, sealed gallon jugs for hot chocolate.
General Objectives
Each patrol follows a course from station to station. The map guides teams around a
circuit of stations. As they arrive at each station, the patrols should demonstrate
their Scout spirit by giving their patrol yell. It’ll cost the boys tokens if they don’t
yell.
Teams will encounter practical problems involving basic Scouting skills. Depending
on how well the team works out the problem, they are awarded a number of tokens.
Patches will be awarded to each patrol member along with a ribbon given to each
Patrol based on their total token quantity at the end of the day. The judges tally will
be based on the total number of tokens earned from each station as determined by
the judges sheets not the total number of tokens the team has at the end of the day.
This should alleviate any patrol that may lose tokens along the way. The judges’
sheets are the sole determining factor at the end of the day.
Stations
While much of the area is being prepared for whatever challenge Scouts are
presented, we can offer some insight in the activities being planned. Remember the
inspirations for the event is “farm life”. There will be challenges in first aid, fire
starting, compass work, and knot tying. Just like on a typical farmer’s day, patrols
will find surprises lurking at stations and would do well to read some of the hints
provided along the trail.
Teams and Volunteers
1-Sled may be manned by 6-8 Scouts per sled
2-Troops are requested to support the event with two adults serving 4
hours (morning or afternoon) to assist at stations. Training will be
provided on site for the volunteers.
3- Participant Scouts will receive a patch
4- Each participant Troop will receive a ribbon
5- Prize ribbons will be awarded to patrols for a variety of categories
6- while walk-in registration will not be turned away, it is inconvenient for staff and strongly discouraged. Accommodations to
the schedule will e made to the best of the staff’s ability.
Cost Fee
Boy Scouts $9.00
Boy Scout (walk-in) $12.50
Adults who volunteer 4 hours FREE
Adults who do not volunteer $8.00
Adults who do not volunteer (walk-in) $11.50
Additional Information
Please be advised that there is virtually no cell service in this area of Sullivan
County. As well as being a working farm, this site is someone’s home- please be
respectful of that.
http://www.hudsonvalleyscouting.org/OpenRosters/View_Homepage.aspx?orgkey=2365
http://www.hudsonvalleyscouting.org/document/drd-klondike-leadersguide2013/119751
http://www.hudsonvalleyscouting.org/document/sledplans/119750